start here with rentals, and we can firm things up closer to the wedding:
Physical bar - I suggest a 6-8ft bar in each location a bar is needed
Bar back table (8ft table + linen of choice)
Belly bars (approx. 4 cocktail height tables per 50 guests + linen of choice)
Ice chests (2 per 200)
Icing tubs (2 per 200)
If using a staff-only bartending service, please add or get: 2 knives, 2 cutting boards
Guest tables (60" rounds seat 8, 72" rounds seat 10, 8ft banquets and farm tables seat 8-10) + linen of choice if applicable
Guest chairs for ceremony and reception (order for 10% OVER guest list for ceremony chairs)
DJ table (6ft + linen of choice) for reception area- ask DJ about any others but one is common
Market umbrella for DJ and any food set out in sun- think about location and time of year
Escort card table (6-8ft + linen of choice)
Gift table (6ft + linen of choice)
Cake table (36-48” round with linen, OR 4ft banquet table with linen or small farm table) or dessert buffet table (8ft + linen of choice)
Scullery tables (3x 6ft tables with poly - cheapest- linen)- this is necessary if you have tabletop rentals that need to be recrated- plates, glasses, flatware, etc.
Buffet tables if applicable and/or catering prep tables + linen of choice- see your caterer for requirements
Does your caterer require any kitchen rentals such as hot boxes or ovens?
Does your venue require lighting (string/market or otherwise) + generator? If so, don’t forget to light up the catering prep area also.
Appetizer table if applicable + linen of choice
Guest Book or Photobooth table (6 or 8ft or it’s own belly bar)
1 trash can per 50 guests with liner if venue does not supply
All applicable FLOOR LENGTH linens
Napkins + 10% of guest count to start
Flatware + 10% of guest count to start
Glassware (tables + 10% and bar if applicable- see me for bar quantities)
China (plates/bowls/serving platters if applicable) + 10% of guest count to start
Water station table if applicable (6ft table + linen of choice)
Heaters (this can be added as we see how the weather shapes up)
Do any of your other vendors require anything? Do you have a band who needs a stage? Do you need an arch or chuppah not being supplied by your florist?
Small prep canopy for catering
Are you getting married at an estate or DIY wedding venue?
Have you thought about…
Do you need to bring toilet paper to your venue?
Roll of paper towels
Box of heavy duty trash bags
Cocktail napkins (4 per guest)
Small plates/forks/napkins for desserts and/or appetizers if needed, disposable or rented