Your caterer is obviously responsible for preparing food (and maybe your bar as well), but it is important to note some other jobs they should be doing:
Setting tables with rented china, flatware, folding napkins, setting out glassware, bussing rentals back into their crates (scullery), bussing trash, taking out trash, and in some cases, removing trash from the venue. Depending on your plans, it may be the job of the caterer to do tableside water during dinner as well.
The catering staff also moves chairs from ceremony to reception if that is a part of your wedding plan.
If your caterer is not a full service caterer (such as a taco cart or BBQ vendor), it will be important for us to hire staff to accomplish these jobs.
The venue manager is responsible for unlocking/opening the venue, and managing all aspects of the venue. Some of their jobs might be to enforce smoking rules or noise ordinances, knowing where electricity is located, providing wifi passwords for the DJ (if available), and locking up at the end of the night. It is not the job of the venue manager to know the in's and out's of the wedding, or provide advice on timing, etc.
The most important vendor! (Just kidding!). The Wedding Planner/Coordinator is generally the manager for all other vendors on the day of the wedding. He or she will likely be the first one there (perhaps besides rental unloading) and the last one to leave (perhaps besides the DJ grabbing the last of his or her equipment) at the end of the night. In terms of set up, they will set up your personal decor. Here are some examples:
Signage, escort cards or seating chart, linens, minimal DIY centerpieces (3 pieces or less per table), candles, cake cutting set, special champagne glasses, guestbook, cake or dessert table decor and desserts, water station, gift table, memorial table, DIY photobooth station, etc.
If you are DIY'ing most aspects of the wedding, or have an EXTREME particular set up, we will need to discuss adding one additional Coordinator at $300 (95%+ of our weddings do not need this).
Your Wedding Planner/Coordinator does not:
Set up or run lights, audio equipment, make announcements, bus trash, move rental equipment or furniture of ANY sort, cut cake, or serve in place of any other professional vendor. We also do not do hanging installations such as neon lights (unless very simple), paper lanterns, or mirrors.
Any questions at all on what we can or cannot do, just let me know! Again, 95% of our weddings operate within our set up parameters. If it is not something we handle, we can always find someone who can, and will always let you know that ahead of time.
Any questions, let me know!